QuickBooks is accounting software — perfect for your books, not for the field. SiteProof is the job side: GPS-tagged photo evidence, project invoices, expenses, and client portals. Many contractors use SiteProof at the job site and keep QuickBooks for tax time. Here is how the two compare.
| Feature | SiteProof | QuickBooks |
|---|---|---|
| Pricing | ✓Free plan; Pro $12/mo | From ~$30/mo |
| Free plan | ✓3 invoices + 3 projects/mo | Free trial only |
| GPS photo evidence | ✓Automatic GPS + timestamp on every photo | No field photo tools |
| Offline field capture | ✓Offline-first mobile app | Online-first; limited offline |
| Client portal | ✓Secure link on every invoice | Invoice payments with fees |
| Team members | ✓Up to 25 on Premium | Per-user cost on most plans |
| Job-side tools | ✓Projects, scheduling, inventory, evidence | Focused on accounting |
Competitor pricing and features are approximate and change over time; check each vendor’s site for current plans.
SiteProof captures evidence and invoices from the job site — QuickBooks does not
No per-user fees as your field crew grows
Job-level profitability (P&L, expenses, aging) without exporting to a spreadsheet
Not directly today. Many customers run SiteProof for job operations and hand totals to their accountant, or use QuickBooks for the final books.
If you need field documentation and invoicing, start with SiteProof. If you already have an accountant and a bookkeeping workflow, keep QuickBooks for books and SiteProof for the job site.
SiteProof handles job-level invoicing, expenses, and payment tracking, but it is not a full accounting package. Pair it with your accountant rather than replacing a complete accounting suite.
Create your first invoice and capture your first GPS-tagged photo today. No credit card required.
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